Below are commonly asked questions about various City Year Providence policies and practices. These will be reviewed in greater detail during orientation and training. This is not a comprehensive list of City Year policies and practices, but rather the topics of most interest and relevance to incoming members.
Consistent and reliable attendance is essential for performing excellent service. Your students, teachers, and community are counting on your support each day. AmeriCorps also requires members to serve at least 1,700 hours to earn an education award, which is no simple task. Our attendance and vacation policies are in place to ensure we are fulfilling our commitments to the community, members meet the hours necessary for graduation, and members have time off to attend to personal and professional matters.
At in-person registration, you will receive a calendar of City Year Providence’s vacation schedule: the days that the entire Providence corps is off. Days off are typically when schools are closed, but not all school holidays are days off for the corps.
Please note you will be in service on Martin Luther King Jr. Day in January, a national day of service for City Year across the country. You will also be in service during Providence's Public Schools’ breaks in February and April.
The following is City Year’s attendance policy as taken from the AmeriCorps Member Service Agreement:
- Additionally, members may request up to 12 personal days; those members who begin serving mid-year may request up to 6 personal days. Personal days can be used for illnesses, doctor’s appointments, childcare emergencies, bereavement, academic or career visits/interviews, or to observe a specific ethnic, religious or cultural holiday not officially celebrated by the program.
- Members who are parents or primary legal caregivers for an adult (and submit documented proof of that status) are allowed 2 additional days in each half of the program year. Members must sign an agreement to make up missed hours for these additional days.
- Maximum allowable personal days are based on the number of service days available during the Program year and the average number of days needed for a member to complete the minimum number of hours required for AmeriCorps. Exceeding allotted personal days will result in dismissal from the program.
Personal days must be approved, in advance, by the members’ supervisor.
Prior to your first day of service (August 6, 2018) you must complete an online registration process and attend a full-day in-person registration session at City Year Providence Headquarters. In person, you will complete the payroll onboarding process, get an overview of the first week of service, and will have access to staff to ask any outstanding questions. Members must complete the registration process before beginning service.
Providence provides two in-person registration date options, July 30 and July 31. You will be assigned a registration day based on your location and alphabetically by last name.
Each school-based team is supervised by a full-time Impact Manger and supported by a Team Leader, and may have AmeriCorps members serving a second year. Over the summer, they will be working with school leaders to prepare for your arrival, on-boarding, and partnership with students and teachers.
During your first week at City Year you will learn about the details of service in elementary, middle, and high schools. Members interested in serving in a high school must be college graduates and complete a short application for consideration.
School/team assignments are made at the end of the third week of service. Assignments are made to create diverse teams which meet school needs. We ask each member to complete a school preference form which is taken into consideration; however, it is not guaranteed that you will receive your first or second preference and believe you will have a positive experience serving at any of our partner schools.
Why do we wear the City Year uniform? What are the expectations?
The City Year uniform is a public symbol of a full-time commitment to service. Each time corps members put on the uniform they are representatives of City Year, citizen service, and AmeriCorps. Corps members become trustees of the relationship between these organizations and the communities in which we serve. Wearing the uniform carries the important responsibility of representing City Year and its mission with excellence and inspiring others. As community leaders and role models (whether in uniform or business attire) corps members are expected to maintain a positive public image.
The uniform represents your dedication to City Year and to the children and communities that we serve. It is a powerful and visible symbol that:
- Promotes the idea of citizen service and the values of City Year to the public
- Instills a sense of spirit, discipline, purpose, and pride in all City Year members
- Establishes a spirit of unity and connection among all City Year corps, alumni and staff
- Adds a sense of stewardship for the organization’s relationship with the community
- Focuses on each person’s unique skills, contributions and personality rather than wardrobe
- Provides youth and members of the community with a sense of the reliability and continuity of City Year, even though they work with different corps members each year
- Identifies each corps and staff member as part of City Year, a recognizable symbol of hope, idealism and inspiration
- Expresses our full-time commitment to solving social problems, training outstanding new leaders and building a more beloved and just community, democracy, nation and world.
Once you receive your uniform, you will wear it every day in service. Your shirts will always need to be tucked in and ironed, your pants hemmed and ironed, and you should always wear your nametag.
Expectations for in-person registration and basic training academy will be shared in the spring and updated here.
Which uniform pieces are provided? What do I need to purchase?
Most of your uniform will provided for free, by City Year and our national sponsor ARAMARK. You must provide a few components that many corps members often already own and can easily be used after your year of service.
For all occasions, City Year AmeriCorps members will wear our iconic red City Year jackets and/or an updated version of our all-weather jackets. In addition, there are three different uniforms, each for a different aspect of the corps member service and training experience:
- The centerpiece of the uniform complement is the Student Success Coach Uniform, which AmeriCorps members wear while in school. New pieces include grey long-sleeved oxford shirts, grey short-sleeved polo shirts, and an update to the red and yellow quarter zips, which will now be a full zip jacket with pockets. Returning parts include the red and yellow fleece vests, black cardigans (with a choice of either a buttoned or a new zip version), and a special uniform piece for our returning AmeriCorps members. A particularly exciting change is that corps members will be wearing black pants or skirts during their service in schools. (As has been the policy, corps members will continue to be required to acquire their own pants or skirts.)
- For training, AmeriCorps members will wear their black pants or skirts along with one of four newly designed “values t-shirts,” each illustrating a different City Year value.
- For physical service, AmeriCorps members will wear a classic City Year look – khaki pants (issued by City Year) along with the new values t-shirts.
City Year will provide you with the following items:
- Two (2) button-down collar shirts
- Four (4) polo shirts
- Four (4) values t-shirts
- One (1) full-zip cotton jacket
- One (1) fleece vest
- One (1) black cardigan (your choice button-up or zipper)
- One (1) bomber jacket (light weight)
- One (1) all-weather jacket (heavy weight)
- One (1) backpack or bag
- One (1) nametag
Many of the uniform pieces will have the City Year and AmeriCorps logos embroidered on them.
You will receive instructions, via email, on how to order the pieces listed above in the sizes you need.
You will need to provide the following items:
- black pants or skirts
- Black shoes
- Plain black belt
- Black or white socks
Prior to receiving uniform pieces from City Year, AmeriCorps members are required to wear:
- White button down, polo, or crew neck shirt
- Khaki pants
- Black shoes
- Black belt
- Black or white socks