be_ixf;ym_202211 d_26; ct_50

Summer Program Coordinator

Website Summer Search

Youth Development Nonprofit

While young people from low-income communities – who are disproportionately young people of color – face systemic inequities in school, in the workforce, and in life, they possess unique strengths, resilience and tremendous potential. When provided with support and resources, these young people fulfill their potential and achieve success in school, work and life.

Through a combination of mentoring and transformative experiences, Summer Search supports young people to successfully transition from adolescence into adulthood. We aim to unleash the potential of our young people while also building a toolkit for navigating and challenging systemic barriers to higher education and career opportunities.

THE OPPORTUNITY
The Summer Program Coordinator plays an instrumental role in supporting the planning and execution of summer experiences and high school program operations. Reporting to the Summer Program Manager, this hire will work closely with the full Bay Area team and program leadership and provide the crucial behind-the-scenes operations magic that allows our team to smoothly execute excellent programming for the youth we serve. The Summer Program Coordinator will join a team that is invested in staff wellbeing and growth and is committed to social justice and youth development work.

WHAT YOU’LL DO
Specifically, the Summer Program Coordinator will:

Summer Experience Operations and Logistics:

  • Support planning and execution of all logistics for our summer experiences to prepare and send approximately 300+ high school students on 2–4-week summer experiences.
  • Serve as the liaison to our summer experience partners both new and existing.
  • Coordinate equipment inventory, ordering, and distribution for all Bay Area offices for our outdoor adventure experiences.
  • Manage student travel, hotel bookings, visa and immunization records, health insurance applications, identification cards, spending money distribution, and other pre-trip requirements.
  • Coordinate all logistics of pre- and post-trip student events, such as the annual community hike, experience orientations, trip preparation workshops, and post-experience integration events.
  • Manage and update summer experiences website on a need basis including Summer Search updates, summer partner updates, and graphics.
  • Create a system to capture supply order requests and order program specific supplies as needed.
  • In partnership with the manager of summer experiences, develop, implement, and evaluate process improvements intended to streamline and scale existing operations.

Staff Training and Support

  • Provide high school team with training on equipment and other logistical processes.
  • Respond to challenges related to trip logistics (e.g., student registration, insurance forms, travel plans), collaborating with program staff and external program partners to troubleshoot issues and implement timely solutions.
  • Support manager in providing ongoing support to program staff to facilitate their involvement in summer experience preparation, including creating schedules, workflows, and check lists for key milestones.
  • Support staff working directly with participants in responding to summer-related student needs, maintain data integrity, and complete summer programs related tasks in a timely manner.
  • Participate in team-wide learning in DEIB (Diversity, Equity, Inclusion, and Belonging) and contribute to promoting a work environment that operates with an understanding of systemic barriers that impact the low-income communities of color.
    Partnerships
  • Ensure that all necessary documents and itineraries are shared with summer partners and summer on call team by deadlines.
  • In partnership with manager of summer experiences, evaluate and strategize how to support program partners to offer programming that is safe spaces for Summer Search students and align with Summer Search’s logic model.
  • Actively participate in a national cohort of summer program staff, sharing best practices from the Bay Area program and contributing to the ongoing improvement of this work.
  • Act as the lead for high school program internship opportunities by liaising with relevant departments and external partners, organizing opportunity information, team training, and creating student supports.

Data

  • Use Salesforce database to track the student experience application process for all students attending summer experiences and use that data to share timely updates/direction.
  • Audit and/or enter outreach and enrollment data into Salesforce on a seasonal basis.

WHO YOU ARE
EXPERIENCE– At least 1-2 years of professional work experience in operational or program management roles, ideally at organizations that serve high-school aged youth from low-income communities. Exposure to/familiarity with teen summer programs and/or knowledge of student safety protocols is a plus.
PROJECT MANAGEMENT – Works in an organized manner to achieve goals and objectives. Balances competing priorities when managing projects. Prior experience leading project teams and managing external partners/vendors.
ADAPTABILITY – Stays productive and solutions oriented in the face of change and unfamiliar scenarios. Remains curious and flexible and demonstrates a willingness to learn new ways to accomplish work. Ability to understand and navigate different perspectives.
CULTURAL HUMILITY – Maintains an interpersonal standpoint that is other-oriented (or open to the other) in relation to aspects of cultural identity that are most important to the person, fosters inclusivity where diversity and individual differences are valued and leveraged to meet the needs of our communities.
ACCOUNTABILITY – Holds self and others responsible for process, decisions, actions, and commitments to results and to drive high-quality outcomes for students, is responsive to needs of stakeholders e.g., students, donors, community partners, staff members, alumni, volunteers.
DATA MANAGEMENT – Executes processes, tasks and activities related to acquiring, validating, and managing accurate information within a shared system​, leverages database to track data and organizes information​.
TEAMWORK AND COLLABORATION – Inspires and fosters commitment, connection, enthusiasm, and trust, facilitates cooperation, and motivates staff to accomplish goals, manages, and resolves conflicts and handles interpersonal issues constructively.
In addition, all Summer Search staff bring a commitment to our mission of unleashing students’ potential through mentoring and transformative experiences, as well as the ability to thrive in an environment that values excellence, gratitude, well-being, diversity, authenticity, and collaboration.

LOCATION AND OTHER REQUIREMENTS

New hires must reside within the San Francisco Bay Area to support with programming across our Bay Area offices on as-need basis. This position is hybrid, with flexible opportunities to work from home if there are no requirements to perform duties in the office. A typical work week may look like 3 days of remote work and 2 days of the employee’s choosing in the office; although, office work may increase during busy seasons and decrease during program planning months.

This hire must have the ability and willingness to travel between all our Bay Area offices in Oakland, Richmond, San Jose, and Santa Rosa.

Summer Search requires all of its staff be vaccinated against COVID-19.  Employees who are unable to be vaccinated due to a medical reason or sincerely held religious objection may be able to qualify for an exemption, consistent with state and federal law.

Other requirements include:
Valid Driver’s License
Ability to move and lift up to 35 lbs.

PAY AND BENEFITS
Competitive and transparent salaries. This is a non-exempt position with an hourly pay range of $29.62– $31.94 (equivalent to $57,768 – $62,290 annually). Summer Search is committed to transparent, equitable compensation practices. Salaries are benchmarked using current market data and salary bands are created to demonstrate the growth potential within the band. Typically, offers are made at the starting place of the salary band. The Hiring Manager partners with the Talent Team to ensure offers are appropriate, competitive and maintain internal equity.

We are committed to staff learning, growth and development. Our investment also includes:

  • Medical insurance with up to 90% employer contribution
  • Dental, vision, FSA, life and disability insurance plans
  • 401 (K) and Employer Match up to $2,000 annually
  • Generous time off including 15 vacation days, 10 sick days, and 18 holidays (2 floating holidays of your choice, a birthday day-off, 10 company-wide holidays, and a 1-week December closure).
  • Individual, local, regional and national training
  • A commitment to developing leaders from within the organization
  • An organizational culture that supports staff well-being and holistic self-care/community care
  • Ample opportunities to connect with the students and communities we serve

OUR COMMITMENT TO EQUITY, DIVERSITY, AND INCLUSION
With a staff that cares deeply about social justice and racial justice, we believe that diverse perspectives and backgrounds create a rich work environment and enhance our ability to pursue our mission. We are committed to building an organization with raised consciousness in order to impact how we work with students, as well as how we work together as a team. We hope you will join us as we continue to build a justice-centered organization that fosters a work environment where people from all backgrounds are welcomed and valued.

TO APPLY
Select “Apply for this Position” below to submit a resume and targeted cover letter, addressed to Amanda Cho, Summer Program Manager that answers the question, “Why are you interested in the Summer Program Coordinator opportunity at Summer Search?”

SUMMER SEARCH IS AN EQUAL OPPORTUNITY EMPLOYER.

To apply for this job please visit summersearch.org.

Related stories

*Circle of Champion members as of 11/23/2022 We created our Circle of Champions to support this strategic plan. Our Champion members...

Read more about City Year's Circle of Champions | Strategic Partners Committed to Student Success

City Year San Antonio’s 2022 Impact Report gives an overview of the work done throughout the 2021 – 2022 school...

Read more about 2022 Impact Report | Evidence of Impact

Below are highlights from our 2022 Impact Report (View Impact Report) and information on our Five-Year Pandemic Recovery Plan (View...

Read more about Moving From Reactive to Proactive | City Year San Antonio's Five-Year Pandemic Recovery Plan

Hello there! My name is Mark Nealon and I am the proud Team Leader this year at Brighton High School,...

Read more about Serving Today for a Better Tomorrow
National Strategic Partners
  • AbbVie logo
  • Comcast NBC/ Universal logo
  • Deloitte logo
  • New York Life Foundation logo
  • Red Nose Day logo
National Partners
  • Bain Capital logo
  • Bank of America logo
  • Celanese logo
  • NFL Inspire Change logo
  • Taco Bell Foundation logo block for footer